Electronic key management and key control system

Secure storage with access control

At a glance

Inefficient key management often leads to unnecessary time wasting, a lack of transparency and additional organisational commitment. Ill-defined responsibilities and inadequate documentation make tracking difficult, and increase the risk of security breaches.

Our key control system offers you a simple, secure and reliable solution for managing keys and other access media. You can specify which staff have access to which keys and when, thereby protecting the keys from unauthorised access. Automatic documentation of key movements means you always know where each key is, and who last had it.

Features and benefits of electronic key management

24/7 availability

Staff and external contractors can access the necessary resources round the clock.

Key log

Full documentation enables you to prevent tampering, loss and theft.

Always up-to-date key status

You always know where all keys are, so don’t waste time searching for them.

Specialist modules

Our modules are optimised for various access media. They will help you keep everything tidy and save space.

Access control

Our user and role assignment concept gives you maximum flexibility, while still retaining full control.

High-quality hardware

Robust, high-quality units protect your keys against unauthorised access.

How does digital key management work?

Set-up
As the first step, access permissions are set up for staff members in the key management system. This allows you to specify who is permitted to access which keys and when. The keys are then fitted with a transponder and deposited in an electronic key cabinet.

Applications

Not all keys are the same. A wide range of potential access media may be used within a business, each with different storage requirements. Our specialist modules allow you to organise your keys, key rings or key cards optimally, retaining a clear overview and saving space. You can choose between slots for ID cards or single keys and boxes of various sizes for key rings.

Electronic key management system for:

Single keys (e.g. office keys, master keys, ...)
Key rings, cards/passes
(e.g. company IDs, visitor passes, etc.)

Tip: With our electronic visitor management system, you can also allow access entirely without use of keys, such as by a QR code on a smartphone!

References

Electronic key management at Phoenix Contact GmbH & Co. KG

Facility and vehicle keys are kept secure. Staff from external companies can also prove their identity via the electronic driving licence verification.

Solution Components

Electronic compartment system

Compartments available in various sizes and combinable
Extendable column by column
Individual equipment e.g. vision panel, socket or network cable connection
Optional compartment monitoring
Mechanical emergency release
Installable into walls, mountable on walls or to set up as a stand-alone system
Reliable, robust and durable
Smart locker system with flexible colour design according to your company colours

Modular System

Any combination of drawer, compartment module, storebox, etc. based on a modular system
Expandable by column
Optional compartment monitoring
Mechanical emergency release
Installation as in-wall solution, wall-mounted, or freestanding system
Proven, durable, and robust
Flexible color design aligned with your corporate branding

Reservation platform

Easy and time-accurate reservation - exactly when you need the object. And if you do not need it in the end, an overdue booking is automatically cancelled and released again for other employees.

System platform

The software platform KeMas NET ® is the basis for the administration of all system solutions:

Cross-location administration of all authorisations for persons, objects and devices
Definition of roles and rightsAutomatic report generation of your most important key figures
Can be integrated into your existing software

Interfaces

Interfaces avoid media discontinuity and doubled data maintenance.

CSV - Import of personnel master data
XML - Import / export of master data and authorisations
Webservice - Library for master data, authorisations and actions
OPC server - Display of alarms and events
LDAP - Import of HR master data and system statuses
NFC - Alignment of system-specific features, data (person-, action-related)

Identification

For quick and clear identification of persons and objects. If you already use an identification procedure, we may as well integrate this without high additional effort.

Personal identification, e.g. pin code, ID card, biometrics, QR
Object identification, e.g. RFID tag or label, optical recognition or by weight